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Team: Focus for Results

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Pulling it Together: PJ's Story

The Challenge:

PJ is the Managing Director and principal owner of a family run freight forwarding business. The firm is made up of five directors and more than 100 staff.

When PJ first approached me, turnover exceeded €20m, with healthy revenue growth year on year, but net profit was less than €200k.

Each of the five directors managed their own areas of the business, like they were seperate entities. Each one could clearly identify problems and challenges – and the solutions others needed to implement.

The Commercial Director felt restricted because the Operations Director was not supporting new services. The Operations Director considered that the Commercial Director was introducing the wrong type of customers and the wrong type of business. The rest of the team felt that the Projects Director was implementing way too many changes at any time. Most fellow Directors felt that the Finance Director was too restrictive with Credit Terms. The Finance Director had ideas of his own, which included that the Commercial Director was too generous on credit terms, the Operations Director was too free with credit notes and the Projects Director spent too much for too little return. The Project Director felt that his fellow Directors were massively resistant to change and too slow to embrace automation.

The Managing Director just wanted everybody to pull together and for all of them to make more money.

How I Worked With PJ & His Team:

Three key actions were implemented to enhance cohesiveness among the team and raise the net profit:

  • Consensus was reached on the overall company goal. This was agreed as a target cash operating profit of 5.5% within five years. The sum would enable the business valuation to exceed €5m for those who wished to exit the business.

 

  • Directors monthly meeting was facilitated by me. Each Director was asked to present:                                                       
    • Results from last month, focused on previous commitment made
    • Details of one particularly intransigent problem they required input and support from their fellow Directors to resolve.

Fellow Directors were then requested to provide positive input on approaches and proposed solutions. The Director posing the problem closed with a commitment to take one critical action that would positively impact on achievement of the primary goal.

  • The Managing Director made himself available to assist with the resolution of critical challenges, whether in-house or with customers and suppliers. 

The Results

Six months later, the annualised results showed movement from €175k to €180k net cash operating profit.

The Managing Director was satisfied that the Team were all pulling together, and the working atmosphere had improved for the Directors, Staff, Customers and Suppliers.

PJ’s confidence was justified within twelve months when Cash Operating Profit exceeded 5% and €1m.

Feedback

‘We now have a system that works remarkably well for teamwork and accountability. We understand that we need the discipline of an external Non-Executive Director and now we want to ensure that our business is worth in excess of €10m for those who still want exit in four years; though probably no-one will, because we are all enjoying working together again.’

PJ

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